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Converting From An Old Email to Your New One

Data breach after data breach, you know it’s time to check HaveIBeenPwned.com to see if your email is still secure – Oh No! Changing your email address—whether it’s for work, new email provider, or you’re still using that old high school email—things can get a bit complicated. Simplify the transition to your new email address with these easy steps.

Choose A Permanent Future Email Address

When choosing a new email address, it is best to determine what the purpose and needs are from your email.switch-email-fast-easy-cybersecurity

In an ideal world, your best bet is your own domain and email address with your name. Something like yourname@yourname.com has a lot more staying power than yourname@compuserve.com. This way, you avoid dealing with an email provider so you don’t have to worry about changing your email address again.

If you don’t want to spend the money on a domain, going with one of the big providers like Gmail or Outlook.com provide complimentary services. You want to avoid the email address you get from your school, the email address your ISP gives you, or your company email address. Work and school emails are fine, but they won’t last a lifetime, and you need something that you can always come back to.

email documents update convert change securityAs for your actual email address, make it as easy to remember and as professional as possible.  Use your name whenever possible. If that’s not available, add something to your name that won’t be embarrassing or give anything too personal away such as your birth year, your political affiliation, or your favorite sports team.

Migrate Your Old Inbox to Your New Oneemail converter cybersecurity

In a lot of cases, you can migrate your old emails and contacts to your new email address pretty easily. We can’t cover how to do this with every single webmail and domain provider out there, but here’s how you’d migrate to a new account with Gmail and Outlook. It should be pretty similar to other services.

Migrate Your Email to Gmail

Once you set up your new Gmail account you can import email and contacts into that account pretty easily with Google’s Mail Fetcher:

gmail google email

  1. Sign into your Gmail account and click the gear icon, then select “Settings”
  2. Open the “Accounts” tab
  3. In the “Check mail from other accounts” section, select the “Add a POP3 mail account you own” option
  4. Enter your old email address and select “Next Step” and then enter your password
  5. Select the options you want (label incoming messaging, archiving old messages, etc)
  6. Click “Add Account”

Now, all your old email will get imported into your new account. You’ll also get any new emails that come through so you don’t need to worry about email forwarding. Mail Fetcher can be a little slow, so if you need to get those email quickly, we’d recommend setting up a forwarding system on your old email account as well (see the next section for how to do that).

Migrate Your Email to Outlook

Moving everything in your old email over to Outlook is pretty simple, but how you do it depends on where you’re switching from. Since a lot of people might switch from Gmail, here’s how to get away from Google:

outlook mail security email convert

  1. Sign into your Outlook account
  2. Head here and select the options you want. Click “Okay” to open up your Gmail account page
  3. Sign into Gmail. This starts the migration process

If you’re not on Gmail, you’ll need to do things a little differently. It’s also a good idea to create a personal backup of your email so you can import those emails in case something goes wrong. This way, you’ll always have access to your old emails regardless of what platform you choose.

Keep Your Old Email Alive and Set Up Email Forwarding

email securityNext, it’s time to set up a system so that anything sent to your old email account gets forwarded to your new one. You’ll need to do this on your old email account (if you switched to Gmail, you already set this up in the last step with the Mail Fetcher). This is different for each email provider, but here’s how to set up email forwarding from Gmail and Outlook.

Setup Email Forwarding from A Gmail Account

If you switch from Gmail to another service, you want to forward those emails to a new account. Here’s how to do it:gmail email converter security

  1. Open Gmail and click the gear icon
  2. Select Settings
  3. Select the “Forwarding and POP/IMAP” tab
  4. Click on “Add a forwarding address”
  5. Enter your new email address
  6. You’ll get a verification email at your new email address, click that verification link

Now, when someone emails you at your old Gmail address, you’ll receive that email at your new email address. If you only want to receive select emails here, you can set up filter-specific email forwards so you don’t bring along any junk or spam to your new email.

Setup Email Forwarding from An Outlook Account

Email forwarding is incredibly easy to set up in Outlook:

  1. Click the gear icon and select “More Email Settings”
  2. Select “Email Forwarding”
  3. Check the box “Forward your mail to another email account” and enter your new email address

Now, any email sent to your old Outlook address will go to your new one. Most other mail clients should have similar processes to Gmail and Outlook.

Update Your Email Address On All Your Accounts

One of the biggest pains with a new email address is that you have to updateupdate your information in all your online accounts. This means you need to log in and change your email address everywhere on the web from Facebook to your bank. Let’s be honest, it’s tough to remember where you have accounts.

You have a few different ways to go about this, but if you use a password manager like LastPass this process is pretty easy because password managers provide you with a list of all the sites where you have accounts. With LastPass, just log into your account, head to your email account password managerLastPass vault, and look at all the websites where you have accounts. Take an afternoon and log into each of these and update your email address. Don’t forget to update your info in LastPass while you’re at it.

If you don’t use a password manager, it’s a little harder to find all your accounts. The easiest way to do this is to search through your old email for phrases like “confirm your email,” “unsubscribe,” “your new account,” or “welcome to.” This should provide you with a pretty accurate list of websites you have accounts at, email newsletters you’ve subscribed to, and just about everything else.

Tell Your Friends and Family

Finally, let your friends and family know to update their address books with your new email address by sending out an email from your new address.

Depending on how many people you need to contact and what your friends family email updaterelationship is with them, you might want to send out a few different sets of emails: one for your family, one for friends, and one for business associates. Send the emails from your new email address and BCC everyone else on your list so you don’t accidentally share email addresses with everyone.

“Hi everyone, this is my new email address, please update your address books and contact me here from now on. Thanks!”

After getting your email forwarded, updated everyone about your new address, and everything seems to be working smoothly, it’s time to put an auto-responder on your old email address.

email everyoneJust head into your old email account, create an auto-responder (also known as a vacation responder or auto-responder depending on the service) and create a message that tells recipients about your new address.

In some cases, you might need to follow up on your change of address email to make sure your initial note didn’t end up in someone’s spam or junk folder, but otherwise, you should be well on your way to leaving that old email address and moving on to your new one.

Original Article Found Here.

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